Civil protection fund; application for reimbursement of operational costs for disaster management

Purpose

According to the Bavarian Civil Protection Act, fire departments and voluntary aid organizations, among others, are obliged to provide disaster relief. Grants are awarded from the Disaster Relief Fund to partially offset the operational costs of the disaster control authorities and those obliged to provide disaster relief in the event of a disaster and thus prevent unreasonable burdens due to the obligation to provide disaster relief.

Object

A grant is awarded for expenses incurred as a result of measures taken to avert a hazard. The danger must have been caused by a disaster identified by the disaster control authority.

According to the guidelines, grants are only awarded for expenses incurred by the disaster control authorities and those obliged to provide disaster relief, which were incurred as a result of measures to avert the dangers caused by a disaster (Art. 1 Para. 2 BayKSG) (operational costs) and would not have been incurred without the disaster. The expenses attributable to disaster prevention measures must be verifiable and separable (calculable, definable).

Beneficiary

Municipalities, voluntary aid organizations and other institutions obliged to provide disaster relief

Eligible costs

Eligible costs are divided into own operating costs, external costs and special expenses.

Own operational costs include personnel and material expenses of the civil protection authorities and those obliged to provide disaster relief, such as

• continued benefits and compensation for loss of earnings (for operations directly related to disaster management),
• Travel expenses,
• Compensation for use,
• Personnel costs (hours worked outside working hours or overtime that was paid separately),
• Fuel costs,
• Catering costs for emergency services/helpers,
• Repair and replacement costs for equipment damaged or lost during disaster operations (vehicles, equipment, material, protective equipment and uniforms).

Third-party costs for the deployment of persons not obliged to provide disaster relief, such as

• Plant fire departments - Emergency services of neighboring countries or states,
• Federal forces and facilities, in particular the Federal Agency for Technical Relief, the Federal Police and the Federal Armed Forces,
• Stationing forces,
• private companies,
• Private individuals.

Special expenses for other special measures as part of the disaster response, in particular for the care of the affected population (accommodation, care, food, medical care, etc.).

Type and height

The funding is granted in the form of pro rata financing/capital participation.

Grants are awarded as partial funding in the form of non-repayable allocations. A personal contribution is deducted from the eligible costs if the disaster occurred in the applicant's own area of responsibility. No. 5.2 of the guidelines provides for separate co-payment amounts for own deployment costs, external costs and special expenses. The own contribution amounts to up to € 7,000 for municipalities belonging to a district, up to € 30,000 for rural districts and independent municipalities and districts and up to € 4,500 for other grant recipients. The amount of the grant is generally 80% of the eligible costs after deduction of the personal contribution. In cases of hardship, the grant amount can be increased to 90%. In deviation from this, the expenses of voluntary aid organizations for the reimbursement of continued services and compensation for loss of earnings are funded in full (after deduction of the personal contribution). Grants are only paid out if the calculated subsidy exceeds € 500. A grant is not paid if the deployment costs are already offset by other funds. Funding is provided without legal entitlement within the framework of the funds available in the Civil Protection Fund.

Please give priority to using the online service offered via the button above for the "Allowance to compensate for operational costs in the event of disasters - application for municipalities belonging to the district and other parties obliged to provide disaster relief".

Grants are only awarded for expenses that

• have a direct temporal and factual connection with a disaster,
• were necessary to avoid danger or high material damage or
• are appropriate and efficient.

The costs of commissioning third parties who are not obliged to provide disaster relief are only funded if they have been commissioned by the disaster control authority. Exceptions apply if:

• an assignment by the disaster control authority was not possible due to imminent danger and
• equivalent relief forces or resources of the organizations obliged to provide disaster relief were not available or not available in time.

Exclusion criteria:

Expenses that are not related to overcoming the disaster and expenses for repairing the damage caused by the disaster or for remedying the consequences are not eligible for funding. This includes, in particular, -the repair of structural damage to roads, bridges, bodies of water, buildings, etc. -costs of road cleaning, sewer cleaning, landfill fees and provision of containers, - disposal of contaminated material and sludge disposal, - repair of damage caused to private households and companies by the disaster and - personnel and material expenses of a general nature that would have been incurred even without the disaster.

The application period is 6 month(s). Applications for grants to compensate for operational costs must be submitted within six months of the end of the disaster being determined.

• Receipts for all expenses
• Factual report: The factual report explains the expenses claimed, in particular with regard to eligibility for funding and the reasons for them in the context of dealing with the disaster.
• Grant application

• Implementation of the Bavarian Civil Protection Act (BayKSG); guidelines for grants from the Free State of Bavaria to offset operational costs from the Civil Protection Fund

• Equipment and financing in civil protection

Applications for grants must be submitted using the form under "Forms" or via the relevant online procedure under Online procedure.

To display the available online procedures, it is necessary to enter the location at the top right of this page.

Please note the following when using the form:

The applications of the independent municipalities, counties and districts are to be sent directly to the government in a single copy. Municipalities belonging to the district and other parties obligated to provide disaster relief shall submit their applications to their competent district administrative authority, which shall forward the application to the government after review. The district administrative authority checks the applications submitted, including the attached factual report (as well as the attached supporting documents), in particular for completeness and conclusiveness and confirms the correctness of the application. The governments decide on the applications.

A processing time of 3 month(s) to 2 year(s) is to be expected.