Processing of personal data
in accordance with Articles 13, 14 and 21 of the General Data Protection Regulation (GDPR)
1. reason for the survey
The Bad Tölz-Wolfratshausen District Office collects personal data when performing the tasks of the Youth Welfare Office as official guardian and official custodian.
2. contact details of the person responsible
Bad Tölz-Wolfratshausen District Office
Prof.-Max-Lange Platz 1
83646 Bad Tölz
Phone: 08041/505-0
E-mail: info@lra-toelz.de
3. contact details of the data protection officer
Bad Tölz-Wolfratshausen District Office
Data Protection Officer
Thomas Schallhammer
Prof.-Max-Lange-Platz 1
83646 Bad Tölz
Phone: 08041/505-263
E-mail: datenschutzbeauftragter@lra-toelz.de
4. purposes and legal bases of data processing
By order of the family court or by law, if the unmarried mother is a minor at the time of the birth of a child, Department 53 assumes guardianship of the child. If there is no general need for guardianship, but only for certain personal or property matters, the family court decides whether to order guardianship. This task is often assigned to department 53. Data is processed for the purpose of fulfilling the associated obligations.
This data is processed on the basis of Art. 6 para. 1 sentence 1 letters c and e, Art. 9 GDPR and Art. 4 Bavarian Data Protection Act (BayDSG) in conjunction with §§ 61 para. 2, 68 para. 1 and 2, 56 Social Code VIII (SGB VIII).
5. categories of personal data that are processed
Subject area 53 processes parent and child data to the extent necessary in individual cases to fulfill its duties. This includes personal details, surname, first name, date/place of birth, birth register number, nationality/status, immigration status, address, contact details and bank details, as well as income and assets, employment status, social security and other necessary information.
6. sources of the data
If we do not receive the data from the data subjects themselves, it comes from parents, the family court, the responsible office for youth and family, the responsible registration authority or from the Bavarian authorities information system (BayBIS), the responsible immigration authority, the social benefits and social insurance provider, the foreign representation, the judicial authority, the police or another generally available source of information.
7. recipients or categories of recipients of the personal data
The personal data is processed internally by the responsible employees of Department 53 and the district treasury. It may also be necessary to disclose the data to the following bodies: Parents, foster parents, authorized agents and representatives, local courts, other authorities, social institutions and services, caregivers, attending physicians and hospital staff, other service providers such as banks, insurance companies, processors, etc. to perform necessary tasks.
8. transfer of personal data to a third country
The transfer of data to a third country is not intended.
9. duration of the storage of personal data
The retention period is based on the standardized file plan for Bavarian municipalities and district offices (EAPlAufbew). A 30-year retention period is regulated under AplZ (file plan code) 4320 (guardianship, trusteeship, individual cases). The retention period begins at the end of the year in which the person reaches the age of majority.
10. rights of data subjects
According to the General Data Protection Regulation, you have the following rights: If your personal data is processed, you have the right to obtain information about the personal data stored about you (Art. 15 GDPR). If incorrect personal data is processed, you have the right to rectification (Art. 16 GDPR). If the legal requirements are met, you can request the erasure or restriction of processing and object to processing (Art. 17, 18 and 21 GDPR). If you have consented to data processing or a contract for data processing exists and the data agreement is carried out using automated procedures, you may have a right to data portability (Art. 20 GDPR). If you make use of your above-mentioned rights, the public body will check whether the legal requirements for this are met.
You also have the right to lodge a complaint with the Bavarian State Commissioner for Data Protection. You can reach him under the following contact details:
Postal address: P.O. Box 22 12 19, 80502 Munich
House address: Wagmüllerstraße 18, 80538 Munich
11. obligation to provide the data
Unless you are legally obliged to provide personal data, the information is provided voluntarily. If important data is not provided, it is also possible to collect data from other public or non-public bodies in compliance with the legal requirements. Third parties and public sources can also be used to collect data. If important information is not available, this may result in official assistance not being provided.